Governance Structure

The following governance structure incorporates executive management, sponsors, project team management, and project team personnel. They have also incorporated the need for timely review for decision‐making and regular review of project progress.

The State governance structure is composed of at least seven groups as follows:

Executive Sponsors

Executive Sponsors for the project are the Governor, State Auditor, and State Treasurer.

Advisory Group

The Advisory Group consists of designated State leaders to assist the project team with policy and statutory issues.

Steering Committee

The Steering Committee will be responsible for providing guidance on overall strategic direction. The Steering Committee will be composed of representatives from across State government.

Change Control Board

The Change Control Board (CCB) is responsible for analyzing and approving or rejecting recommended changes to the project scope as presented by project management. Changes for which the CCB cannot agree on or changes which by their nature should be decided by the Executive Sponsors will be escalated to the Executive Sponsor Group.

Project Management Office

The Project Management Office (PMO) will consist of the Project Directors, Project Managers, and administrative staff, as appropriate, representing the State, Information Services Group (ISG), and the Vendor.

Business Owners

Business Owners are stakeholders that will be responsible for specific business processes within the ERP system. Business Owners will be responsible for participating in the design, configuration, testing, and preparation of business process procedures for specific business processes for which they are assigned.

Project stakeholders

Stakeholders have a vested interest in specific business processes that will support the Statewide ERP system.